Functional Departments

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Administrative Affairs

Functions

Advising the Rector on and assisting him in:

  • Building organizing structure.
  • Managing personnel.
  • Implementing policies for officers, lecturers and staff.
  • Carrying out administrative and office work pursuant to the State's regulations.
     

Administrative Affairs Office's personnel

Responsibilities

1. Performing organizational work

  • Building the University's organization structure, arranging personnel’s' and units' work, assigning working relations and units' ways of working. 
  • Monitoring and supervising administrative reform work of all departments.
  • Cooperating with the Department of Academic Affairs to help the Rector arrange work for officials, teachers, staff. Building up and developing staff. 
  • Overseeing all appointment, recruitment, contract signing, transfer, contract termination issues.
  • Being responsible for the University's human resource management, deploying the plan to train and foster staff. Carrying out annual staff assessment as prescribed.
  • Implementing policies for staff such as social insurance, health insurance, welfare, pension, salary increase, scale increase, rewards and punishments.
  • Coordinating with other units to perform regulations concerning visiting and offering compliments.
  • Executing internal security and legislation work.
  • Setting up internal regulations regarding staff organization work.
  • Acting as an advisor for the Rector to manage human resources and timely promulgate decisions to found Councils and Boards to implement the University's duties and higher authorities’ policies.
  • Being permanent Council of staff recruitment and reward and punishment.
  • Assisting the Rector to make decisions to designate positions. Drafting documents related to staff organization ordered by the Rector.
  • Managing and updating personnel files and resume. Making monthly personnel report.
  • Managing and arranging security guards' and cleaners' work, being in charge of preparing servings for visitors and guests, doing receptions.
  • Cooperating with the Labor Union to implement emulation movements, policies for officials, teaching staff and employees, organizing performances, contests for the members.
     

​2.  Performing office work.

  • Setting up weekly timetables for the Managing Board, arranging meetings between the leadership and staff.
  • Making summary reports on the University's activities and work.
  • Attending regular meetings of the Management Board. Undertaking secretarial functions.
  • Effectuating decisions issued by the Rector.
     

3. Performing administrative and archives work

  • Managing the University's seals and issuing them according to regulations.
  • Checking procedures in publishing administrative documents of the University.
  • Receiving e-mail messages, fax and phone calls.
  • Managing and doing achieves work as prescribed.
  • Organizing duty work, watching comers and goers, instructing visitors, doing reception work.
  • Receiving and sending  official correspondence, transferring documents and decisions to units and individuals. Typing and copying documents, ordering and distributing newspapers and journals, receiving and transferring letters.
  • Managing telephones, photocopies equipped by the University.
  • Managing and arranging the University's living rooms, presiding meetings and conferences.
  • Preparing and holding the University's festivals and national holidays, carrying out receptions and festivities, planning programs, considering facilities, receiving guests, informing units of working schedules and days off.
  • Being responsible for maintaining archives, supporting units to follow regulations of archives and administrative work.
  • Managing the use of transportation, facilitating staff on an assignments and guests’ coming.
 
Leadership
 

Le Van Hung

Manager

Dao Thanh Mai, M.A

Deputy Manager

  • Achievements
Years Achievements
2009 Certificate of merit of Dong Nai provincial People's Committee.
2010

Certificate of merit of the Ministry of Education and Training.

Excellent Emulation Flag by the provincial People's Committee.

Certificate of merit of the provincial People's Committee.

2011 Certificate of merit of the provincial People's Committee
2012

Excellent Labor Collective by the the Ministry of Education and Training.

Certificate of merit of the Ministry of Education and Training.

Contact information
No. 10 Huynh Van Nghe, Buu Long ward, Bien Hoa city, Dong Nai province 
Office: near the university gate (campus 1)
Tel: (+84) 613  952138
Fax: (+84) 613 952534
 

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