Functions
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Associating and coordinating with other units according to the Managing Board's directions.
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Reporting to Managing Board all aspects of the University and playing consulting role.
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Implementing archives work.
Responsibilities
1. Performing associate’s and coordinator’s functions
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Deploying the implementation of programs and plans, informing individuals and units of Decisions, instructions and announcements of the Management Board.
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Cooperating with functional units to manage and supervise the offices' performances of programs, plans and work.
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Collecting and classifying materials, correspondence, proposals, complaints, requests,... Combining with Administrative, functional departments and
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Inspection Office to investigate and send suggested solutions to the Rector.
2. Performing reporting and synthesizing functions
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Synthesizing and making periodical or unscheduled reports on fulfillment of tasks of the University to submit the Management Board and related Boards and Departments.
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Synthesizing and building programs and work plans of the University.
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Keeping track of legislation work, documents drafting, regulations setting up
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Acting as Secretary of the Management Board; planning programs, coordinating with units to prepare documents, recording the minutes and drafts of meetings presided over by Rector and Vice Rectors.
3. Performing archivist's functions
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Receiving, classifying, registering coming documents, copying and transferring them to the leadership, units and members.
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Receiving, testing documents before reporting to the Management Boars.
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Checking procedures in issuing the University's administrative documents.
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Planning weekly schedules and popularizing them to units, monitoring their implementation.
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Managing and keeping documents as archives according to current regulations.
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Acting as a law advisor for the Rector and taking legal responsibility for documents issued by the Rector. Following, detecting and dealing with violative cases.
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Cooperating with functional units oversee and manage the performances of requirements, working regulations, policies of the University.
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Keeping archives in good condition.
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Quoting and verifying records according to units' requests.
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Accepting working schedules, planning meeting timetables for the Management Board and units.
Contact information
No. 10 Huynh Van Nghe, Buu Long ward, Bien Hoa city, Dong Nai province
Office: Ground floor, Building A (campus 1)
Tel: (+84)2513.951.050
Fax: (+84)2513.952.379